Class on Microsoft Word

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Seniors Basic Computer Course-Word Processing©
MS Word

What is a word process?

A word processor is a special purpose computer program, typically used to set text to type

It was probably one of the first tasks ever put onto a computer and has now almost competely replaced the original means of setting word to print.

Word processing has gone well beyond its original task of simply replacing typweriters

Todays WP contains many features once found only in more advanced programs. Features like:

Color printing

Multiple fonts

Multi - window applications

Calculators

Spread sheet features

Database techniques

Image /photo manipulations

WP is such an important function on a PC that nearly every application uses some feature of WP

Probably the most common feature is that of EDITING

Uses of a WP:

Letters

Memos

Notes

Labels

Newsletters

Small filing systems

But what is a file?

A file is a collection of similar or related data

A book could be thought of as a file

A letter to your neighbor could be thought of as a file

All these are files and files are how your computer holds data on its storage devices

Starting word:

Windows has a numbers of ways of running programs

Under Windows 3.1

Start windows

Open the group containing MS WORD

Double click on the WORD icon

Under Windows 95

Click the start button

Move to the MS Office entry

Shift to the next menu

Select the MS Word icon and click

Identifying the parts of the Word Window

At the top is the title bar

directly below that is the menu bar

From left to right is the FILE...HELP

Next is the formatting toolbar or sometimes called the ribbon

This bar contains the most common font and format commons

Next is the "Standard" Toolbar

This toolbar gives a list of quick editting options such as copy, cut and paste

Any other toolbar present is optional and will depend on what the user did last

In this area you will finds toolbars like outline bars

Image bars

Box and color bars

This and all toolbars are configurable and removable - they’re even mobile

You may have a ruler bar next

The large window below is the desktop or work place for WORD

Below that you’ll find a series of shortcut buttons that will present your document in diffent "views" - we’ll come back to view in a little while

Finally you come to the status bar

The status bar contains information on the document that currently has focus - and more specifically, where the cursor is located in the document

Working with documents:

All word files, regardless of their extensions, are referred to as documents.

Creating a new document

click on "FILE"

click on "NEW"

in the Title bar you’ll now see the temporary name of your new file "Document #"

in the desktop you’ll will now have a blank form - ready for input

Locating a document

click on "FILE"

trace the FILE menu to the bottom

here is a selection of the last X number of Recently Used Files. The value here is variable and under the users command (from 0 to 9)

click on the file you wish to edit

Opening a existing doc:

If the file you wish to use is not in the Recently Used Files List, then

click on "FILE"

click on "OPEN"

a dialogue box now opens showing you a selection of files in the current directory

if this is not the correct drive - change the drive first

then change the directory to that which you want

then select the specific file

If you can’t remember the name of your file there are still other ways of locating it

click on "FILE"

click on "FIND FILE"

click on "ADVANCED SEARCH"

click on the "LOCATION" tab

select the drive and directory to start your search

click the "ADD" button

toggle on "include sub directories"

click on the "SUMMARY" tab

fill in the areas that you know will be found in your document

click "OK"

click "OK"

click "search"

select your file from the list presented,you can view each file in miniture as you search

Editting

Today’s wp are more advanced than those of just two or three years ago. So let’s see some of these special features.

Open the class1.doc file you’ll find in your c:\data\class directory

If you study this file you’ll find a number of mistakes - we’ll fix those in a bit

Word takes advantage of the mouse and keyboard - for example

Find the word "warning" - move the mouse pointer over the word and click

You’ll notice that the cursor now jump into your word

now double click - now the word is highlighted

a high lighted word, phrase, paragraph, table or entire document is now available for other commands.

For example: with turning the highlight off bring the mouse up to the scissors on the toolbar and click - the word is gone! you could have also pressed DEL and done the same thing

now move you mouse over to the right on the toolbar and click on the counter-clockwise arrow - the word is back but still highlighted

Now return the mouse over the highlighted word and right click (stay over the word)

a sub menu appears that allows you to again "CUT" or delete the word. Now in word processing terms cut and delete are not exactly the same (although they look the same to you and I)

try it - "cut the word and then click on the undo button

Let’s try something else - once again double click on the word

now, with the mouse over the word, press down on the left button and hold it

If you look closely you see that something has changed. There below the mouse pointer is a small open rectangle , furthermore you’ll notice that the insertion point has changed into a dotted bar.

Still holding down the left button, move the mouse to the end of the paragraph and release the button. Our word has been moved from one spot to the exact spot we dropped it in.

Try this again - click the undo button and then highlight the word. This time drag and drop the word inside of the sentence but between two other words.

Did you see what happened? The wp pushed the other words out of the way and rearranged the entire paragraph.

Again, undo the last action and double click your word. This time drag and drop the word inside of another word. What happened? Nothing - you can’t insert an entire word into another but you can insert a piece of a word by just highlighting the portion that you want to copy or move.

One more thing before we move on - click undo and again double click our word

This time triple click the word and watch what happens. Word now selects the entire paragraph. Everything you just did with one word you can now do with the entire paragraph.

What is a word process?	A word processor is a special purpose computer program, typically used to set text to type
	It was probably one of the first tasks ever put onto a computer and has now almost competely replaced the original means of setting word to print.
	Word processing has gone well beyond its original task of simply replacing typweriters
	Todays WP contains many features once found only in more advanced programs. Features like:
	Color printing Multiple fonts Multi - window applications Calculators Spread sheet features Database techniques Image /photo manipulations
	WP is such an important function on a PC that nearly every application uses some feature of WP
	Probably the most common feature is that of EDITING

Uses of a WP:	Letters Memos Notes Labels Newsletters Small filing systems
But what is a file?	A file is a collection of similar or related data
	A book could be thought of as a file
	A letter to your neighbor could be thought of as a file
	All these are files and files are how your computer holds data on its storage devices

Starting word:	Windows has a numbers of ways of running programs
Under Windows 3.1	Start windows
	Open the group containing MS WORD
	Double click on the WORD icon
Under Windows 95	Click the start button
	Move to the MS Office entry
	Shift to the next menu
	Select the MS Word icon and click

Identifying the parts of the Word Window	At the top is the title bar directly below that is the menu bar
	From left to right is the FILE...HELP
	Next is the formatting toolbar or sometimes called the ribbon
	This bar contains the most common font and format commons
	Next is the "Standard" Toolbar
	This toolbar gives a list of quick editting options such as copy, cut and paste
	Any other toolbar present is optional and will depend on what the user did last
	In this area you will finds toolbars like outline bars
	Image bars
	Box and color bars
	This and all toolbars are configurable and removable - they’re even mobile
	You may have a ruler bar next
	The large window below is the desktop or work place for WORD
	Below that you’ll find a series of shortcut buttons that will present your document in diffent "views" - we’ll come back to view in a little while
	Finally you come to the status bar
	The status bar contains information on the document that currently has focus - and more specifically, where the cursor is located in the document
Working with documents:	All word files, regardless of their extensions, are referred to as documents.
Creating a new document	click on "FILE"
	click on "NEW"
	in the Title bar you’ll now see the temporary name of your new file "Document #"
	in the desktop you’ll will now have a blank form - ready for input

Locating a document	click on "FILE"
	trace the FILE menu to the bottom
	here is a selection of the last X number of Recently Used Files. The value here is variable and under the users command (from 0 to 9)
	click on the file you wish to edit

Opening a existing doc:	If the file you wish to use is not in the Recently Used Files List, then
	click on "FILE"
	click on "OPEN"
	a dialogue box now opens showing you a selection of files in the current directory
	if this is not the correct drive - change the drive first
	then change the directory to that which you want
	then select the specific file

	If you can’t remember the name of your file there are still other ways of locating it
	click on "FILE"
	click on "FIND FILE"
	click on "ADVANCED SEARCH"
	click on the "LOCATION" tab
	select the drive and directory to start your search
	click the "ADD" button
	toggle on "include sub directories"
	click on the "SUMMARY" tab
	fill in the areas that you know will be found in your document
	click "OK"
	click "OK"
	click "search"
	select your file from the list presented,you can view each file in miniture as you search

Editting	Today’s wp are more advanced than those of just two or three years ago. So let’s see some of these special features.
	Open the class1.doc file you’ll find in your c:\data\class directory
	If you study this file you’ll find a number of mistakes - we’ll fix those in a bit
	Word takes advantage of the mouse and keyboard - for example
	Find the word "warning" - move the mouse pointer over the word and click
	You’ll notice that the cursor now jump into your word
	now double click - now the word is highlighted
	a high lighted word, phrase, paragraph, table or entire document is now available for other commands.
	For example: with turning the highlight off bring the mouse up to the scissors on the toolbar and click - the word is gone! you could have also pressed DEL and done the same thing
	now move you mouse over to the right on the toolbar and click on the counter-clockwise arrow - the word is back but still highlighted
	Now return the mouse over the highlighted word and right click (stay over the word)
	a sub menu appears that allows you to again "CUT" or delete the word. Now in word processing terms cut and delete are not exactly the same (although they look the same to you and I)
	try it - "cut the word and then click on the undo button
	Let’s try something else - once again double click on the word
	now, with the mouse over the word, press down on the left button and hold it
	If you look closely you see that something has changed. There below the mouse pointer is a small open rectangle , furthermore you’ll notice that the insertion point has changed into a dotted bar.
	Still holding down the left button, move the mouse to the end of the paragraph and release the button. Our word has been moved from one spot to the exact spot we dropped it in.
	Try this again - click the undo button and then highlight the word. This time drag and drop the word inside of the sentence but between two other words.
	Did you see what happened? The wp pushed the other words out of the way and rearranged the entire paragraph.
	Again, undo the last action and double click your word. This time drag and drop the word inside of another word. What happened? Nothing - you can’t insert an entire word into another but you can insert a piece of a word by just highlighting the portion that you want to copy or move.
	One more thing before we move on - click undo and again double click our word
	This time triple click the word and watch what happens. Word now selects the entire paragraph. Everything you just did with one word you can now do with the entire paragraph.