RANDOLPH TOWNSHIP AND VILLAGE OF CLAYTON MERGER COMMISSION MEETING

IV. Guest Speaker
Eric Erayer from the Center for Public Management and Regional Affairs at Miami University was present at the meeting. He will be providing assistance to the Commission by answering questions, developing maps, etc.
He attended the Structure Committee meeting earlier on 3-19-96 and will return on April 2, 1996 for the Structure Committee meeting at 6:30 p.m. and the Commission meeting at 7:30 p.m. at the Randolph Township Government Center.
He was not able to stay for the entire meeting because of the bad weather conditions.

V. Committees Reports:

Finance Committee - The Finance Committee has not met since the last Merger Commission meeting.
The Committee needs cost numbers from all other committees
The next Finance Committee meeting is at Randolph Twp. on March 26, 1996 at 7:30 p.m.

Structure Committee -Mr. Beattie reported that the Structure Committee had discussed the "Four Ward" structure of government. They are also beginning to draft some conditions.
Next meeting April 2, 1996 at 6:30 p.m. at the Randolph Township Government Center.

Safety - has not had another meeting.
The next meeting of the Safety Committee has not been scheduled.

Services and Facilities - The Service and Facilities Committee met on March 19, 1996. The County has provided the list of seven bridges that the new city would be responsible for. All are rated in good condition. The Committee also has some questions about the make-up of the Zoning Boards. The Committee feels that there should be a separate Board of Zoning Appeals and a Zoning Commission.
The next meeting of the Service and Facilities Committee will be Tuesday April 9, 1996 at 6;30 p.m. at Randolph Township.

VI. Legal Questions
The Committees should compile a list of legal questions that can be given to legal council no later than the April 2, 1996 Merger Commission meeting.
Mr. Imbus explained that the Township Trustees had passed a Resolution to retain Mr. Benjamin Marsh to advise them on Merger matters.
Mr. Beattie believes that the Clayton Council will have a similar Resolution to act on at their next meeting.

Resolution # 96-5 Motion by Mr. Beattie to approve Attorney Benjamin Marsh as legal advisor for the Merger Commission.
Second by Mr.- Gorman
Vote:All Merger Commission Members in favor.

VII. Discussion on formulating terms and conditions
Draft Terms and Conditions need to be ready in a rough form by April 16, 1996

VIII. Other
Mr. Imbus reported that the Township is involved in union negotiations with the Township police officers. The union expressed their concern, that if a new city is created during the life of the negotiated contract, that their contract would be recognized by the new city.

Resolution # 96~6 Motion by Mr. Gorman to acknowledge existing labor contracts in the terms and conditions of merger.
Second by Mr.- Beattie
Vote:All members in favor.

IX. Visitor Comments
Phil Sussman, 6328 Burkwood Dr., expressed concerns about the future of the fire department with the creation of the new city.
Mr. Gudorf explained that the fire department does not need to be an issue with the Merger Commission. A joint fire district is very possible.

X. Member Comments
A discussion was held about year of the merger taking place. Possible pros and cons were discussed

Mr. Gudorf reported that the City of Englewood may have an interest in joining the Joint Recreational Task Force

XI. End of Meeting
The meeting was adjourned at 8:35 p.m.

Don Imbus, Co-Chairman Brian Elkins, Secretary