III. Minutes of the December 1, 1995 Meeting

95-03 Motion to approve by Mr. Beattie Second by Mr. Peters Vote all members in favor unanimously .

IV. Election of co-secretaries

Randolph Township 95-04 Mr. Imbus nominated Mr. Elkins Second by Ms. Dietering Vote All members in favor unanimously

Village Of Clayton 95-05 Mr. Beattie nominated Mr. Vest Second by Mr. Peters Vote All in favor unanimously .

V. Adoption of Rules Resolutions

The Rules Resolutions are attached as Exhibit "A" of the minutes. They were read, discussed, amended and approved during the meeting.

Randolph Township

95-06 Motion to approve by Ms. Dietering Second by Mr. Imbus Vote: All members in favor unanimously

Village of Clayton

95-07 Motion to approve by Mr. Gross Second by Mr. Hutchinson Vote: All members in favor unanimously

VI. Reorganization of Standing Committees

Finance Committee - Analyze present financial resources? determine funds that will be lost and gained, compile financial needs from other communities, project future financial needs, determine sources and amounts of future funding.

Randolph Township Ms Dietering, Mr. Imbus and Mr. Longo

Ex-Officio - Mr. Evans. Mr. Gudorf and Mr. Hine

Village of Clayton Mr. Beattie, Mr. Peters and Mrs. Ward

Ex-Officio - Mr. Limbert, Mr. Schubert and Mr. Simmons

Structure Committee - Research and propose legal structure of new government Explore whether or not charter city, city manager type of government, strong mayor, number of council seats, elect at large of by district etc: Report budgets for above.

Randolph Township Ms. Dietering, Mr. Imbus and Mrs. Lieberman

Ex-Officio- - Mr. Evans and Mr. Gudorf

Village of Clayton Mr. Beattie, Mr. Hutchinson and Mr. Peters

Ex-Officio- - Mr. Schubert and Mr.Vest

Safety - Fire. Police. EMS. Analyze any changes needed in the event of a merger Report these changes and budgets.

Randolph Township Mr. Gorman, and Mr. Longo

Ex-Officio- - Asst. Fire Chief Bergman and Lt. Dave Potts

Village of Clayton Mr. Gross and Mrs. Ward

Ex-Officio - Mr. Limbert and Mr. Vest

Services and Facilities - Analyze service/maintenance needs for roads? bridges equipment and public services. Also Zoning and Land Use. Report budgets for above.

Randolph Township Mr. Gorman and Mrs. Lieberman

Ex-Officio - Mr. Elkins, Mr. Evans and Mr. Ward

Village of Clayton Mr. Gross and Mr. Hutchinson

Ex-Officio - Mr. Henderson and Mr. Simmons

Randolph Township 95-07 Motion to approve the appointments by Mrs. Lieberman Second by Mr. Longo Vote: All members in favor unanimously

Village of Clayton '95-08 Motion to approve the appointments by Mr. Gross Second by Mr. Peters Vote All members in favor unanimously

VII. Time Plan For Commission Work

May 1, 1996 - Deadline for conditions from the committees

May - June - Final preparation by the Commission

July - Final Terms and Conditions to be sent for a legal review.

August 22 1996 - Final approval of documents and the recommendation by the Commission.

VIII Adoption of future meeting schedule

The Commission :

January 9 1996 , 7:30 p.m. Clayton

February 6 1996 , 7:30p.m. Randolph Twp.

March 5, 1996 , 7:30 p.m. Clayton

April 2 1996 , 7:30 p.m. Randolph Twp.

May 7 1996. 7:30p.m. Clayton

Finance Committee :

Tues. Jan. 2, 1996 at 6:30 p.m. at Randolph Twp.

Tues. Jan. 30,1996 at 7:30 p.m. at Randolph Twp

Tues. Feb. 27,1996 at 7:30 p.m. at Randolph Twp.

Tues Mar.26, 1996 at 7:30 p.m. at Randolph Twp.

Tues. Apr. 30,1996 at 7:30 p.m. at Randolph Twp.

Structure Committee :

Tues.Jan9, 1996 at 6:30 p.m. at Clayton

Safety :

Tues. Jan 9, 1996 at 6:30 p.m. at Clayton

Services & Facilities

Wed. Jan. 3; 1996 at 7:30 p.m. at Clayton

IX.. Visitor Comments

Mr. Joseph Litvin Montgomery County Engineer, was present to offer the Commission any help that the County Engineers Office may be able to provide.

X. Candidate Comments

How to name a new city was briefly discussed. Input and contests were mentioned. No action was taken by the Commission.

IX. End of Meeting

The meeting was adjourned at 8:45 p m

Don Imbus, Co-Chairman

Date:

Brian Elkins, Secretary

Date

Randolph Township/Village of Clayton Merger Commission Rules Resolutions

1. Be it Ordained and Resolved that the officers of the Merger Commission will include co-chairpersons? and co-secretaries, one from Randolph Township, and one from the Village of Clayton. Co- chairpersons shall be elected from among each jurisdiction's voting members. Co-chairpersons shall be responsible for agenda preparation and chairing of meetings of the Merger Commission which are held in their jurisdiction. Co-secretaries shall be elected by the voting members from each jurisdiction. Co-secretaries do not have to be voting members of the Merger Commission. Co-secretaries shall be responsible for recording minutes of the Merger Commission meetings which are held in their respective jurisdictions.

2. Be it Ordained and Resolved that the objective of the Merger Commission shall be to study the issues and possibilities associated with a merger. The Commission shall determine if merger conditions can be established which will insure local control of future development, stabilize our communities' boundaries, provide improved services to our residents, insure financial stability of the community' and improve Northmont community unity. These are the goals we believe our voters supported overwhelmingly approving the merger study. If such conditions can be established and agreed to by the Merger Commission, they, shall be placed on the 1996 General Election ballot, and publicized throughout Randolph Township and the Village of Clayton.

3. Be it Ordained and Resolved that the Merger Commission shall have regular meetings at least monthly, with meeting locations alternating between Randolph Township and the Village of Clayton. Additional meetings may be called at the discretion of the Co-chairpersons.

4. Be it Ordained and Resolved that the Merger Commission shall have the following standing committees: structure, finance, safety services, and facilities. Committee memberships, shall be established at the first working meeting of the Merger Commission. All committees shall have an equal number of voting Merger Commission members from each jurisdiction. Committees shall establish their own officers, meeting schedules, locations, etc. as needed to meet the established goals of the Merger Commission.

5. Be it Ordained and Resolved that all persons who participated in the ad hoc merger commission effort are invited and requested to join with the Merger Commission and its standing committees in all discussions and deliberations All official votes of standing committees or the Merger Commission shall include only elected Merger Commission members.

6. Be it Ordained and Resolved that approval of any/all merger condition statements adopted by the Merger Commission shall require an affirmative vote of at least three (3) voting members in each jurisdiction's delegation.

7. Be it Ordained and Resolved that all Merger Commission meetings shall be open to the public in accordance with Ohio Sunshine Laws. Scheduled committee meetings that anticipate a quorum shall be announced in compliance with Ohio Sunshine Laws. Further the Merger Commission shall actively encourage the public to attend meetings and provide input to the process of developing merger conditions.